What You Need To Know About Electronic Signatures


Definition: An electronic signature is a type of signature which a user is able to put into a file format with the help of electronic means. Such a type of signature is added to the text document with the help of computer programs. Many different perceptions of electronic signatures exist. These include amongst others the pop-up boxes, terms and conditions, typed names and even a handwritten signature in digital format.

Uses Of Electronic Signatures: An electronic signature is used for the purpose of copyright infringement issues. An electronic signature can be used on legal copies; it can also be used by an author on his piece of work or for other such reasons. Such a process makes it easier for the person to sign and seal the digital files. You can make use of the Electronic signature internally for approval purposes in issues, in documenting formal documents and making requests. You can also use them to apply while opening a bank account or any other establishment. It is the Electronic signatures which play an important role in signing documents which are related to critical infrastructure and planning processes.

How to insert the Signatures to PDF and Word files? Nowadays many easy methods are there which will enable you to insert the signatures to these two file formats. If you wish to insert the electronic signature in Word file, you should simply scan the image of the signature. Next, you should save the e scanned image on your system and then run the Word Page on the system. When you open the Word file, click on the Insert Menu, Now hit the Picture> From File which will browse your scanned signature file. On following this process, you will be able to insert the file containing your electronic signature to your Word file format.

On the other hand if you wish to add the same image in the electronic signature pdf file then you should simply convert the same Word file into PDF document with the help of the Word to PDF converter tools. These are some of the easy ways to add the signature to either PDF or Word file format.

All sorts of reasons are there as to why an organization would wish to make use of an e-signature. These are as follows:

Such a signature would enable them to ensure that there is an efficient workflow because it is very easy and a faster way for one to use a password in routing a document rather than using a courier service for the same. This will also enable the people to save time because there is a huge reduction of paper and printing. While making use of this process it ensures the integrity of the document even when it is available online. The reasons for this is that when we make use of electronic signatures no sort of alteration can be done, something which has a great significance in maintaining the reputation as well as the integrity and of an organization.

Author Bio: John Lennon is an IT professional with a vast experience while working in an academic industry. He has written many articles especially those related to electronic signature pdf.